QuickTZone
Meeting planner across timezones
Add a city to get started
How to use QuickTZone
Add cities
Type a city name, country, timezone abbreviation (e.g. EST, MDT) or IANA identifier (e.g. America/Denver) in the search box and select from the dropdown.
Read the timeline
Each row shows a city's local time across the day. The header shows the first city's hours. Green slots are working hours (9 AM–6 PM). The red line marks the current time.
Select meeting slots
Click any hour slot to select it. Click multiple slots to build a time range. Selected slots are highlighted in blue and shown on the analog clocks above.
Export to calendar
After selecting slots, click "Export .ics" in the banner to download a calendar event compatible with Google Calendar, Outlook, and Apple Calendar.
Share your setup
Click "Copy link" to copy a URL that encodes your current city selection. Share it with teammates so they open the same view instantly.
Reorder & navigate
Drag the grip handle on any row to reorder cities. Use Prev / Next to plan meetings on future or past days. Toggle 12h/24h format with the button in the top right.
How to plan a meeting across timezones
1. Add the cities
Search for each teammate's city or IANA timezone. QuickTZone lines them up on one shared day.
2. Find overlap
Green bands show typical 9 AM to 6 PM working hours, making fair meeting windows easier to spot.
3. Share or export
Select a slot, copy a shareable timezone setup, or export an .ics calendar invite.
Why daylight saving time matters
A meeting that works this week can shift by an hour when one country changes clocks and another does not. Use the date controls before scheduling future calls, especially around March, October, and November.
Common timezone planning examples
These examples show why a visual planner is safer than mental math when teams span several regions.
| Team spread | Typical challenge | Planning tip |
|---|---|---|
| New York + London + Tokyo | Very small live overlap across three regions. | Use async updates and reserve live calls for decisions. |
| San Francisco + Berlin | Overlap lands at the edge of both workdays. | Rotate early and late meeting times for recurring calls. |
| Dubai + Mumbai + Singapore | Close offsets, but half-hour zones can cause mistakes. | Check exact minutes before sending calendar invites. |
| Toronto + Sao Paulo | Offset changes vary by season and local rules. | Move the planner date forward for future meetings. |
Popular timezone pages
Quick references for current local time, UTC offset, daylight saving notes, and meeting examples.